Technical Ship Management (TSM)
Looking for a professional but still easy-to-use software solution for your company? Then you came to the right place! With MESPAS TSM, that encompasses all relevant functions and features for technical ship management, you achieve cost-efficient operations and a reliable performance of your fleet.
MESPAS is operating hundreds of installations in the maritime industry. Not only have we gained the knowledge for recommending best practice setup and processes, we’ve also collected a unique asset of information; thousands of maintenance plans and manuals, hundreds of thousands of detailed overhauls and we have processed close to a billion orders over our procurement platform - granting insights into price development, delivery accuracy of suppliers, etc.
Benefit not only from ready to use maintenance plans, spare part lists, the required manuals and defined QHSE processes, but also from a fully integrated online procurement solution with more than fifteen thousand suppliers offering and invoicing electronically.
Using cloud technology combined with the global master database makes MESPAS TSM ready to use within weeks rather than months. Whereas ship managers do not have to maintain their own server infrastructure in their office, all functionalities remain available even if a ship is not connected to the internet: the MESPAS Cube, a robust and preconfigured hardware device, is delivered to your vessel ready for plug-and-play installation. All this at very moderate initial and running cost.
Fully integrated procurement solution enabling all relevant parties to interact with one system, hereby reducing transaction cost and misunderstandings. Crews select spare parts out of a global database, purchase managers analyse and select vendors, suppliers promptly send offers. Track the delivery until it's on board and electronically receive and approve the invoice.
Procurement – All players; technical staff, procurement teams, crews, suppliers, access identical master data, machinery descriptions or spare part lists. No need for investigations and no faulty deliverables anymore, due to consistent and shared information. Of course, also offered and agreed prices, ratings of suppliers, procurement volumes of single vessels and your entire fleet are easily accessible. Receive a rich set of functionalities to streamline your interactions with your suppliers. Utilize an available supplier directory with tens of thousands of suppliers, send an unlimited number of offer requests by a simple click, receive and compare their offers directly in your system, and send orders. Track your orders and receive good delivery notes and receive the suppliers’ invoices to close the procurement case.
Inventory Administration – Straight-through and easy-to-handle stock management due to various automated processes. Only to name a few of the functionalities, the module provides you with: available spare part lists by default, actual remaining on bord values, inventory positions, assigned parts to maintenance tasks and the definition of critical and essential parts. The tight connection to other modules becomes visible with alerting on minimum levels, automated purchase activities and stock updates with the actual delivery. Achieve a transparent inventory: verify your current inventory values or forecast spare part orders for the next budget year.
Budgeting and Invoice Management – Assign financial resources to your machinery or particular components and track situations, directly updated by procurement and maintenance activities, handle invoices online and electronically update your accounting solution.
Mobile – No matter where and when, with our iOS or Android application you take the right decisions: check which parts and consumables have been requested, get an insight in remaining budgets and offered conditions of your suppliers and best of all: you can approve it with only a fingertip!
Interfaces – we are ready to integrate; no matter what information needs to be interchanged with other applications like accounting systems, our standard interface modules will either be a fit or else we’ll individually tailor the required integration for you.
Your crews can efficiently plan and execute the technical maintenance of your vessels, and your office staff are given an accurate, immediate overview of past, current and future tasks across the fleet. Plan your machineries’ maintenance seamlessly: including spare parts, deadlines, rescheduled jobs under approval, required human resources, and instantly receive access to a giant library of manufacturer’s documents.
Planned Maintenance (PMS) – helps ensure that all aspects of fleet management are in compliance with regulations and requirements. Planned maintenance takes place on time, and vessels are kept on schedule and in top condition. The solution significantly reduces the life-cycle costs of equipment and machinery.
Views & Planning – use various views to control your machinery, running hours, and the execution of the PMS jobs. Learn about your crews’ intention to reschedule jobs and confirm / reject these by a single button click. Also plan consumptions occurring by maintenance works accordingly: essential or critical stock values – if a needed part is missing, the procurement process is initialized automatically.
Machinery Library – find the documents related to your machinery. With the master database you receive access to over 125’000 OEM documents, everything from operation manuals, maintenance manuals, work instructions, code books, to service letters. Also benefit of a vast collection of machinery related job cards, significantly reducing the number of jobs for a higher awareness of the crew. Certainly it is possible to attach pictures of further documents to any work record.
Task Management – Control your unplanned maintenance: record duties, document / comment their completion, and assign people and equipment. The task list covers a wide range of application scopes: manage damage, defects, or repairs, but also pre-process vessels for inspection, surveys or dry docking.
Easily comply with regional or global regulations in relation to Quality, Health, Safety and Environment. Benefit from simplified audit processes, diminished hazards and risks, to enhance your company’s success.
Task Management – for all your unplanned maintenance, non-conformities, deficiencies, near misses, etc. Assign these duties to the people reponsible, track their status and log their fulfilment. Relate tasks to your coding system for a analysable categorisation: no matter if this system is company specific or an industry-wide like SIRE, M-SCAT, or similar.
Inspection Report – record your observations in a structured, analysable form and follow findings to their resolution. Add pictures to vetting inspections or add reports of port state controls. Various features support the easy handling of complex inspections as well. For example, can OCIMF vessel inspection questionnaires (VIQ) be quickly imported via their standard file format.
Document and Form Management – Split and load your safety manual to the document management system, ensure the validity of certificates, share circulars or easily create fillable forms. Furthermore, you can access more than 40’000 maintenance and product manuals, which are continuously amended on our centralized infrastructure and made available to our customer community immediately after manufacturer updates.
Reporting Engine – In technical fleet management operations, a huge amount of data is recorded and documented every day – ashore and especially on board the vessels. Make use of this collected data with our reporting engine and its more than 60 standardised reports. Of course, this already rich set may be extended and customized to meet your need for information. All reports are accessible online or may be scheduled and distributed as per your needs, automatically. Thanks to our central database, your data is comparable: across your machineries, vessels or even the entire company. Only with current data at your fingertips you are able to monitor KPI over your fleet.
Analytics – comply effortlessly with regulations. No matter whether it is about MRV or the new IMO DCS. Analytics collects the required data right at the source – without redundant data entry of the crew or the office. This browser-based solution identifies reporting gaps, anomalies in collected data and allows for a fully integrated data process flow. Collect and analyse all required data for a later handover to the verifier.
Dashboards – an elegant way to supervise your business. Whatever data has been accumulated can be unveiled, clarified, analysed, compressed and visualized for supervision or oversight purposes. Share relevant information with your employees to keep them up to date or out of TMSA III requirements. Reach back to standard dashboards or create your company specific layout.
Gain insights into your vessels’ positions and analyse their voyage details. Organise logistics along their schedules. Follow a ship’s performance over time and monitor its hull and propeller condition.
Noon-Report – tailored for the shipping industry, report all relevant information to the respective stakeholders, reuse the information already available and automatically transmit your report to your on-shore premises or to your owners and charterers.
Ship Schedule – be always up to date where your vessels are. Organise logistics or chartering, use the recorded information for order tracking reasons, plan shore required actions or simply follow your ships on your mobile device.
Voyage Analytics – combines noon reports and additionally provided parameters from your vessels with further voyage information, such as geo-position data and weather situation attributes along the journey. Such data, coupled by sophisticated statistical algorithms, lead to a manifold of benefits. find out about fuel consumption over time; adjusted by weather factors, currents, and other voyage parameters, like sailing speed or draft, visualize journeys, compare and optimize for future voyages. Furthermore, Analytics can detect increased resistance to the hull and propeller fouling and insights into vessel efficiency loss over time is calculated. By elaborating hull and propeller conditions, combined with cost of respective cleaning activities, estimated opportunity cost and fuel prices, decision supporting advice or simulations are provided.
Installation Data Management – the complete machinery of your entire fleet, hierarchically structured for a comprehensive organization and modification. All MESPAS modules are seamlessly integrated with this information structure for transparent technical management.
Software as a Service approach, global project management, data implementation, user trainings, included support, customisation and assistance services, machinery PMS approval service, IT & business process consulting